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NEXT MEETING: TUESDAY SEPTEMBER 6 after Meeting at Inn
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LOCATION
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Choose Location
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The Inn at FBS
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DONE
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Initial Facility Meeting
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Deborah, Pam, Donna, Beth & Sally
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DONE
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ABC License
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DONE
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Ask The Inn
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Pamela
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sound system, drink prices, how best to use & where to put Peterson, Ideas for additional vendors (ones she said would be in)
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Final Facility Meeting
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Sept 6
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4:00pm
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VENDORS RESPONSE GOT APP LOGO
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Amy’s Cafe
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Donna
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Sept 6
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YES
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B&C’s Cupcakes
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John Garnett
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Sept 6
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YES Dsrt YES
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Babaganoush
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Sept 6
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Barefoot Seafood
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Beth
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Sept 6
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Basilica
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Janelle
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Sept 6
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Bavarian Chef
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Janelle
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Sept 6
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NO
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Bistro Betham
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Beth
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Sept 6
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Blackstone Coffee
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Pamela
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Sept 6
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Blue/Gray Brewery
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Beth
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Sept 6
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Bollywood
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Donna
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Sept 6
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Bonefish
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Beth
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Sept 6
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NO
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Bravo
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Sally
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Sept 6
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YES
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Brock’s
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Janelle
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Sept 6
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NO
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Bryan’s Place
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Sally
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Sept 6
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YES
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Buttermilk & Old Lace
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Beth
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Sept 6
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NO
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Café New Orleans
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Janelle
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Sept 6
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Crazy Cajun
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Donna
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Sept 6
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YES
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Caroline Street Catering
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Janelle
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Sept 6
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YES
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Capital Ale House
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Donna/Sally
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Sept 6
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NO
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Colonial Cupcakes
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Cynthia
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Sept 6
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Colonial Tavern
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Beth
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Sept 6
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Craves
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Sept 6
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Edible Arrangements
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Sept 6
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YES Dsrt
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Eileens
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Donna
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Sept 6
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NO
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Firebirds
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Sally
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Sept 6
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NO
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Foode
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Beth
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Sept 6
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YES
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Fredericksburg Pub
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Pamela
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Sept 6
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Frenchman’s Corner
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Cynthia
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Sept 6
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YES Dsrt
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Fujiya House
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Janelle
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Sept 6
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YES
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Here & Abroad
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Beth
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Sept 6
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YES
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Honey Baked Ham
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Sept 6
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Irish Brigade
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Cynthia
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Sept 6
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Jake & Mikes
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Beth
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Sept 6
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Kybecca
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Pamela
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Sept 6
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La Petite
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Janelle
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Sept 6
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Lee’s Ice Cream Shop
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Cynthia
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Sept 6
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Lee's Retreat
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Beth
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Sept 6
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VENDORS RESPONSE GOT APP LOGO
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Little T’s - Dessert
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Sept 6
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Marriott Bistro
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Janelle
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Sept 6
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YES
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Mary’s
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Donna
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Sept 6
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Melting Pot
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Janelle
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Sept 6
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YES DSRT YES
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Miso
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Janelle
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Sept 6
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Mocha Mo’s
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Janelle
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Sept 6
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Muvico/Splitsville
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Janelle
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Sept 6
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YES
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Old Town Steak House
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Steve F
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Sept 6
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Pauls Bakery
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Janelle
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Sept 6
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PA Dutch Company
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Cynthia
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Sept 6
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Poppy Hill
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Allison Graves/Beth
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Sept 6
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Potomac Point Winery
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Beth
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Pueblo's Tex Mex
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Beth
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Sept 6
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NO
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Qdoba
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Cynthia
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Sept 6
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YES
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Regina’s Pasta Factory
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Donna
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Sept 6
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Renato’s
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Janelle
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Sept 6
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Sammy T’s Yogurt
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Cynthia
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Sept 6
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Sanaullah Shaikh
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Sept 6
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Smyrna
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Cynthia
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Sept 6
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YES
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Soup & Taco
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Beth
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Sept 6
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Sunken Well/Otto House
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Beth
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Sept 6
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Sweet Frog
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Sept 6
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Tea Thyme
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Janelle
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Sept 6
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NO
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The Icing
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Deborah
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Sept 6
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YES - Dsrt
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The Inn at Fredericksburg Square
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Deborah
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Sept 6
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YES
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TJ’s Catering
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Donna
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Sept 6
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YES
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Tru Loves
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Beth
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Sept 6
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NO
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Try My Nuts
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Janelle
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Sept 6
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YES Dsrt YES YES
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Vita Felice
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Janelle
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Sept 6
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VENDOR FOLLOW UP
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Follow Up Checklist
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Sally
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Aug 18
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DONE
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POTENTIAL SPONSORS
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BB&T
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Pamela
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NO
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Birchwood Power Partners
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Janelle
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Black Knight Technology
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Janelle
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Booz Allen Hamilton
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Janelle
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Cafaro Foundation
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Donna
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Carmax
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Donna
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Carriage House Reality
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Allison Graves
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Columbia Gas
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Janelle
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CVS
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Janelle
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Dennis Dodson
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Pamela
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Ensco
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J.F. Fick – John Fick
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Steve F & Pamela
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YES -- $1,000
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Fredericksburg Savings Found
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Geico
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Janelle
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Golden Coin
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Hilldrup/Rich McDaniel
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Intuit
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JD Motorsports
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Janelle
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Landmarc Real Estate
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YAY Janelle
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YES -- $1,000
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Malone Schooler Co
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Janelle
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Mary Washington Hlthcare
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Sally/Bobby
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Muvico/Splitsville
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Janelle
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Northrop Gruman
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NSWC Federal Credit Union
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Old Town Butcher
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Beth
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Parrish Autobody
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Janelle
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Pohanka
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Premium Distributors of Virginia
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Steve F & Pamela
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YES -- $1,000
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Quarles Petroleum
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Janelle
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Rapp. Electric Coop
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Rapp. Wealth Advisors
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Sally
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Remax
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Republic
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Donna
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Rosner Automotive
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SimVentions
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Steve Kingsley
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Spotsylvania Hospital
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Steve Cooper
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The Inn at FBS
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CONFIRMED: Title
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Total Wine and More
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Beth & Cynthia
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VA Wine Experience
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Beth
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NO
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Walmart
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Janelle
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Wegmans/Wine Shop
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Janelle
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WEK LLC
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MATERIALS
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Logo – Convert to .pdf
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Sally
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DONE
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Info Sheet: Hard & Electronic
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Sally
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DONE
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Email Invite
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Sally
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DONE
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Vendor Packet
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Sally
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DONE
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Application
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Sally
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Sept 9
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Submit to HD
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Sponsor Letter &
Rate Sheet
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Sally
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DONE
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Invitation
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Sally & Minuteman
540-898-7888
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DONE
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Tickets
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Sally & Minuteman
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DONE
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Flyers
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Sally & Minuteman
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Posters
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Sally
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Do Not Do
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Program
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Sally & Minuteman
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Signage
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Sally
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Judging Ballot
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No Judging
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Post Event Vendor Survey
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Arm Bands
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DONE
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Drink Tickets
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DONE
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Cook Book
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Cynthia
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At the Printer
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PROMOTION
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Pamela
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On RBBBS Website
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Cynthia
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DONE
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Press Release
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PSA
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Banner - Blue & Gray Hwy
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Donna
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Confirmed: Sept 12-24
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Sign on FB Trolly
Nancy Wimmer
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Constituency –Newsletter (Constant Contact)
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Kristen
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DONE
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Past Attendees
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John
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To Call All
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Freelance Star
Michelle Hovey
mhovey@freelancestar.com
540-374-5478
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Sally
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Ad Closing: Sept 8
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Front Porch
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Pamela
Sally to do ad
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Submit by Aug 20
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DONE
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B101.5
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Pamela
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NO
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104.5/94.9
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Pamela
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$550 Package Approved
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Virginia Neighbors Magazine
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Pamela
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Electronic: Facebook, etc.
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Pamela
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DONE
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Chamber of Commerce
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Visitor’s Center
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Washingtonian
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Clubs: Rotary, Elks, etc.
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Rappahannock United Way
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Sally
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Andrea Hickman/Next Gen
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Pamela
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TICKET SALES -- $50 each/$90 for two (Includes 2 drink tix pp) GOAL: 500 Tickets
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Ability to charge on website
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Cynthia
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July 19
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In-Office Contact
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All Staff
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Board Promise
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Pamela
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July 27
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10 Tickets each + 2 Auction Items
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Printed List for Will Call
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Janelle
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Sept 21
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OTHER DONATIONS/PURCHASES
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Champagne
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Donna & Beth
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Delivered by 9-19
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Wine: 1 Red & 1 White
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Donna
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Delivered by 9-19
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Beer: Up to 7 Varieties
Premium – Rocky Sizemore
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Steve F
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Delivered by 9-19
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Beer: Up to 7 Varieties
Fick – John Fick
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Steve F
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Delivered by 9-19
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Bottled Water
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Donna
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Awards for Vendors
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Cynthia & Sally
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Framed Certificates
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Gift for Attendees
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Donna
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No
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AUCTIONS
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Items to Auction
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All
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See Page 6
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Auctioneer
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Buddy Updike
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Confirmed
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Bid Sheets
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Sally
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Sept 21
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Program
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Sally
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Trump Ticket?
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TBD
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MUSIC
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Piano Tuned
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Donna & Cynthia
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Shannon Peterson
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Pamela
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CONFIRMED
Add Live Music by Shannon Peterson to materials
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VOLUNTEERS
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Job Description Chart
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Sally
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Transport on Set Up Day
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Sept 20
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Auction Set Up
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Sept 20
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Greeters
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Registration Table
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Janelle
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Request made to Kohl’s
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Cookbook Sales
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Silent Auction Monitors
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Vendor Support
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Chima
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Judges
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Live Auction Support
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Auction Tally & Cash Out
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Photographer
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Clean Up
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SET UP
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Foyer: Bar & Silent Auction
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The Inn, Sally
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Back Room: Vendors, Hand-Washing Stations, Limited Seating
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The Inn
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Which Vendors need electricity?
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Upstairs: Dessert, Music
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The Inn
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Linen, Plates, Silverware, Napkins, Glassware
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The Inn
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Greeter Table
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Sept 20
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Materials Table
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Sept 20
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Include CarWash
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Slide Show
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Sally
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Sept 20
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Decide on Sept 6
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Health Dept Inspection
|
Lisa Hill
899-4142 x110
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Sept 21
Time?
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ORDER OF EVENTS
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Welcome
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Silent Auction
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Live Auction
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Buddy Updike
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Awards
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AUCTION ITEMS – Please check Donor Name for accuracy as these will be in program
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DONOR
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FOLLOW UP BY
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WHAT
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Sally Anderson
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IN Mary Kay Basket
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Sally Anderson
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IN Framed Photograph
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Bavarian Chef
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Janelle & Cynthia
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IN Gift Card
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Tim Bray
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Pamela
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IN Guitar Lessons
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RBBBS Board of Directors
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Wine Basket
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Brocks
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IN Gift Card
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Buttermilk & Old Lace
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Nylsa Correa Chiropractor
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Sally
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Downtown Fitness
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Fast Frame
|
Sally
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Handmade Box
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Finks
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Beth
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Watch
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Steve Flanigan
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Beth
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Cigar Basket
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John Garnett
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Tennis Bag
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John Garnett
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Hilton Head Vacation
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Gemstone Creations
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Jewelry
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Grace Manor Inn
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1 Night Stay
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Griffin Bookstore
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Donna
|
NO
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Harry Brown’s Restaurant
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Cindy W
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Dinner for 4
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Jabberwocky
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Mary Rena Judy
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Quilt
|
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Stephen Kingsley
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Geek for a Day LIVE
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Legacy
|
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2 Pillows & Candle Burner
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Lexis Nexis
|
Pamela
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Signed Cal Ripkin, Sr. Jersey
|
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Lexis Nexis
|
Pamela
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2 Redskins Tickets
|
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Beth McKinney
|
Beth
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IN 3-Course Family Dinner for 6 delivered to your home
|
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Rochelle Moore
|
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Purse
|
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Muvico/Splitsville
|
Janelle
|
IN Birthday party for 12: Unlimited non-alcoholic beverages, bowling for 12 people for 2 hours, shoes and 3 pizzas. (value of $250)
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Party Elegant
|
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Paul’s Bakery
|
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Gift Certificate – ¼ Sheet Cake
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Pon Shop
|
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Classes
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Poppy Hill
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Allison Graves
|
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RBBBS
|
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IN Kindle
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RBBBS
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IN 6 Bottle Wine Cooler
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RBBBS
|
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IN Flip Video Camera (6)
|
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Salono Salono
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Scuba Shop
|
Janelle
|
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Tru Luv’s
|
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$100 Gift Certificate
|
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Ulman’s
|
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IN Vera Bradley 3 Bag Set
|
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Janelle
|
Date for a Year - 12 Date Packages
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2 Bowling Passes
2 Comedy Club Tickets -- Box Seats
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Vera Bradley Purse & Wallet
|
